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Benaroya Research Institute at Virginia Mason
Seattle, WA, United States
13 days ago
AGC Biologics
Longmont, CO, United States
17 days ago
PV Fluid Products
Houston, TX, United States
30 days ago
Benaroya Research Institute at Virginia Mason
Seattle, Washington, United States
13 days ago


Benaroya Research Institute at Virginia Mason (BRI) is an internationally recognized non-profit medical research institute affiliated with the Virginia Mason Health System. BRI works to advance the science that will predict, prevent, reverse and cure diseases of the immune system, to achieve its vision of a healthy immune system for every individual. Our scientific approach is to discover, translate, integrate and intervene - accelerating translation of today’s lab discoveries into tomorrow’s clinical interventions.  The institute’s core values of persistent inquiry; innovation and agility; collaboration; and integrity and respect are foundational to our work.

A leader of collaborative initiatives such as the Immune Tolerance Network and Type 1 Diabetes TrialNet, BRI frequently partners with global research institutes, pharmaceutical and biotech companies to translate discoveries into clinical therapies.

Visit or follow BRI’s Autoimmune Life BlogFacebookInstagram, 
LinkedIn or Twitter to learn more.


This position is responsible for assisting the Grants & Contracts Director and team with operations. The Grants and Contracts Administration team manages cradle-to-grave support for sponsored research at BRI. This position is intended to be a support role and training position for individuals looking to learn the field and grow into greater responsibilities. 

The Grants & Contracts department is working a hybrid schedule and provides some workplace flexibility though local applicants are preferred to meet the hybrid (some on-site days) expectations.

This is an entry-level position in the grants & contracts field.


  • Support subaward team – under the guidance of analysts, create outgoing subawards from an existing template for review and initiate and monitor correspondence with subawardees.
  • Setting up new awards in financial database (Serenic), posting budgets, adding details from award agreements such as start/end dates, invoicing type, etc.
  • Processing incoming invoices for signature and payment (for subawards and other agreements) – track expenses against budgets and create coversheets for approval based on received invoices, obtain investigator signatures as needed.  Familiarity and ease with Excel a plus.
  • Standardization and maintenance of electronic folders – conversion of paper files to electronic, organization of electronic folders to maintain compliant record retention.
  • Audit preparation – review of folders for completeness, gathering documentation for Uniform Guidance audit, obtaining signatures from investigators as needed.
  • Collecting and entering effort allocations records into effort allocation system – assisting analysts in recording effort and salary for employees based on input from investigators. Reviewing completeness of monthly allocations once per month.  Comfort with learning a new database a plus.
  • Reporting and coordination of deliverables – assisting analysts in organizing reporting requirements for sponsor.  This may include creating a financial report, running reports (jet reports that are linked to Serenic, our financial database) and converting to diverse reporting formats; creating other support documents to reflect financial support for individual investigators; obtaining and organizing subawardee reporting documents; submission to various sponsor sites; filing and record retention of reporting documents.
  • Clinical research award support – supporting analyst in charge of managing clinical research portfolio.  This portion of the job will include preparing invoices for payment per sponsor guidelines; matching patient charges to invoice allowability
  • Running and distributing monthly internal jet reports for the GCA team for reporting deadlines
  • Running internal jet reports for federal draw requests to assist analyst in requesting funds from NIH based on prior month’s expenses.
  • Assisting with updating/editing Policy and Standard Operating Procedure documents for the department


  • Bachelor’s degree in a related field is preferred
  • Minimum of one year of related experience (grants, contracts, accounting, administration)
  • Proficiency with spreadsheets and databases is also preferred
  • Familiarity with NIH grants and OMB Uniform Guidance and circulars A-110, A-122 and A-133 is preferred but not required
  • Organized and detail-oriented incumbent, especially with document management
  • Intermediate computer abilities, with emphasis in Word, Excel and database experience
  • Ability to work as a team member and possess strong oral and written communication skills 

Salary Range: $21.00 - $26.00

Visit  to apply for this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

Job Information

  • Job ID: 58391919
  • Location:
    Seattle, Washington, United States
  • Position Title: Grants & Contracts Coordinator
  • Company Name: Benaroya Research Institute at Virginia Mason
  • Job Function: Research Associate,
    Customer Service,
  • Entry Level: Yes
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: BA/BS/Undergraduate
  • Min Experience: 2-3 Years

Benaroya Research Institute at Virginia Mason is committed to winning the fight against autoimmune diseases such as type 1 diabetes, rheumatoid arthritis, inflammatory bowel disease and multiple sclerosis, and immune system diseases such as allergies and asthma. BRI is an internationally recognized medical research institute that accelerates discovery by tackling questions from every angle, translating immunology breakthroughs into clinical therapies and healthier patients.

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