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The Menil Collection
Houston, TX, United States
13 days ago
Night Kitchen Interactive
Remote Friendly - Philadelphia, PA, United States
28 days ago
Portland Art Museum
Portland, OR, United States
29 days ago
The Menil Collection
Houston, Texas, United States
13 days ago

Description

General Responsibilities

The Assistant to the Director and Liaison for Internal Affairs (LIA) is responsible for administrative support to the Director and the effective coordination of the Director’s staff-based and programmatic activities. The individual who holds this position strategically plans and coordinates internal communication between the Director and the departments represented by the museum’s Executive Team. The Assistant to the Director (LIA) is responsible for positively representing the Director, handling details of a highly confidential and critical nature, and functioning proactively, effectively, and independently in a fast-paced environment.

Specific Duties

  1. Strategically plan the Director’s internal staff meetings and commitments.
  2. Identify issues to be addressed immediately and on a long-term basis.
  3. Aid with and monitor internal communication between the Director and her reports.
  4. Work closely with staff on behalf of the Director to organize internal planning meetings, coordinate projects, and assume responsibility for specific projects.
  5. Review daily correspondence related to internal affairs; prioritize correspondence for the Director’s review and attention; provide follow-up as needed.
  6. Ensure that the Director’s Office physical and digital files are well-organized, maintained, and up to date; perform regular filing intervention in Director’s office.
  7. Greet and receive guests; coordinate special events, including coffees, luncheons, dinners, and staff events at the Director’s request.
  8. Prepare Director’s Office budget; complete expense reports and code invoices.
  9. Coordinate national and international travel arrangements for Director.

Benefits

The position comes with a complete benefits package that includes paid vacation and sick time, medical and dental insurance, life insurance, AD&D, and LTD coverage.  Employees may also participate in the Menil’s 401(k) plan.  After completing one year on the job, full-time employees become eligible for an employer contribution to their 401(k) equivalent to 5% of wages earned.



Requirements

  1. Bachelor’s degree required.
  2. At least three years of experience as an administrative assistant/assistant to a senior staff person in a non-profit organization, with an arts-related organization a plus.
  3. Exceptional capacity for diplomacy, discernment, and discretion.
  4. Exceptional ability to multi-task and prioritize tasks.
  5. Exceptional ability to think strategically and identify needs and opportunities.
  6. Excellent verbal and written communication.
  7. Exceptional interpersonal skills, poise, discretion, and self-confidence.
  8. Ability to work with minimal supervision in a fast-paced environment.
  9. Professional, courteous, and approachable in all interactions with all constituents.
  10. Strong organizational, scheduling, management, follow-up, and writing skills.
  11. Excellent attention to detail.
  12. Strong sense of responsibility and commitment.

Job Information

  • Job ID: 57854484
  • Location:
    Houston, Texas, United States
  • Position Title: Assistant to the Director and Liaison for Internal Affairs
  • Company Name: The Menil Collection
  • Job Function: Administrative/Clerical/Support
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: BA/BS/Undergraduate
  • Min Experience: 3-5 Years
  • Required Travel: 0-10%
  • Salary: $45,000.00 - $50,000.00 (Yearly Salary)

The Menil is located in central Houston and receives extensive local, national, and international recognition for its innovative exhibitions, conservation research, publications, scholarship, and unique architecture. The landmark Renzo Piano-designed main building houses much of the permanent collection, which focuses on Greco-Roman and Near East antiquities; Byzantine and medieval art; the cultures of Africa, the Pacific Islands, and the American Pacific Northwest; and twentieth-century and contemporary painting, sculpture,...

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